Handbook

Project coordinator

1. General Information

Approved date:2020.06.26
Department belongs to:Administration Department
Directly responsible to:Senior Operational Manager
Appeal to:Chief Executive Officer
Substitutable position: 

 

2. Main purpose and Responsibilities of the Position

Job Summary:
  • Planning and overseeing all aspects of a project
  • To meet the project’s goals on time and within budget
  • To organize people, tasks and resources to bring about a successful conclusion
Key areas of accountability:
  • NMG projects /Gerege, Tenders, Marketing project/
  • Internal team members
Primary job description:

NMG PROJECTS

  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures
    • office.erxes.io Team Inbox - to listen, report, follow up and respond
    • Google Drive files:
      • Google Sheet /NMG projects/ - to update, report, follow up and respond
      • Google Word /Файл/- To send proposal and upload the all related documents under each company
    • Glide App - to be updated and update on the projects
    • Discord chat
  • Documenting and following up on important actions and decisions from meetings
  • Preparing necessary presentation materials for meetings
  • Create a project management calendar for fulfilling each goal and objective
  • Ensuring project deadlines are met
  • Determining project changes
  • Providing administrative support as needed
  • Undertaking project tasks as required
  • Developing project strategies
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
  • Assess project risks and issues and provide solutions where applicable
  • Improve and enhance the process of project implementation

INTERNAL COMMUNITY AND TEAM MEMBERS

  • Share the Organizational Vision With Each Member
  • Communicate and understand each team members in relation
  • Get team members motivated and feel appreciated under your supervision
  • Create and Maintain a Team Spirit
    • erxes XOS/Mobile application/
    • Facebook /Нью Медиа Фэн Груп/
    • Discord chat
  • Peoplebox - OKR

 

3.       Additional information

Working conditionNormal
Working hours9.00-18.00 Monday - Friday (can work remotely during this time)
Work equipmentDesk, chair, computer, and other

 

4. Performance measured by following main factors

  • Smooth and effective workflow
  • Clear and professional communication flow both internally and externally