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DESCRIPTION

The must-have productive task management plugin that brings everyone on one board with different tasks. Having a task management situation can make your business more organized and efficient.This plugin lets you track all the tasks related to your business with the freedom for the team members to add any notes, deadlines and check-lists. Bringing everyone on one board with different tasks will make team members be informed and updated.

The Task Management plugin is available at erxes marketplace for all users when you get started with erxes. It comes with the Cards plugin for free, as it’s one of the core plugins erxes provides.

⚙️ Self-hosted client, please go to the plugin installation documentation to install the Task Management plugin after installing the erxes XOS.

‍💻 SaaS clients, when you sign-up for erxes Task Management plugin, will be there already, so just go along with this guideline to get started with this plugin

CREATING YOUR TASK MANAGEMENT

The Task Management can be found on the left-hand side of the screen when you enter erxes. By selecting the pin, you can place the sign on the plugin's bar visible.

The task management menu allows you to organize, customize and monitor the way your team members’ tasks are viewed and collected on erxes in the following ways.

• Save multiple pipelines on a single Board.
• Pipelines can be customized to your organization’s needs. Each pipeline can be dedicated to a team within your organization.

 

After setting up this section, you can learn more about using this menu effectively in the Task Management menu.

 

Step one. Creating your board and pipeline

There are two ways to create your board

1. Using the onboarding kit
   
2. Using the settings option.
   

When you’re creating your pipeline, you have to keep in mind that all businesses are different and require different stages to reach the final stage of each project. Before creating your Task Management stages, please read the blog post that will help you set up your Task pipeline effectively.

 

Step two. Add properties to your task management

To customize your Task Management cards, you can create additional fields that fit your unique needs from each card. To add new properties in your Task pipeline card, you’ll need to go to the Property plugin here.

 

Step three. Add a campaign to your task pipeline.

Using Auto Campaigns, you can automate some of your tasks, like automatic emails to be sent when you drag a card to a different stage as they progress along your Task pipelines.

In this case, let's say a tour agency wants to send a sunflower for the tour package and some personalized content as an email to the lead associated with this deal card above. You can set up auto emails for each stage, but we'll create segments for the Sunflower Sent stage for this one. Let's create a parent segment with two subsegments for these different group types:

1. Create Custom Card Properties (Optional)

   Here we are updating the custom card property on the right and then moving the card to the next stage. If you have any differentiating properties, please create those in advance by going to Settings -> Properties - > Deal/Task/Ticker Properties. Also, notice that the card already has a contact associated with it and make sure their email verification status is valid.

2. Create Card Segments

   Please go to Settings -> Segments -> and choose from the segment type on the left to create these segments.

   Parent segment

   The parent segment, which is optional, will have the base filters that will be used on all subsegments:

   
   infoCAUTION

   You can set whether the stage is active or archived. To highlight a certain task, configuring age as a duration is an important action.

   

   Subsegment

   Once you set up your 'base' parent segment, you can create subsegments where you point the stage name:

   infoCAUTION

   To assign “subsegments”, create and save the segments first.

   
3. Create an Auto Campaign Email

   Once you create your segments, please select one stage segment in the Campaign target selection slide:

   Segment

   

   The number of customers found in the segment will likely be 0 when you're creating the Campaign. Not to worry, that means that nobody moved a card exactly 15 minutes ago to this stage.

   Schedule

   On the next slide, please set the schedule as every minute:

   
   infoCAUTION

   Make sure you choose the right time filter for the parent segment. If you don't set that timeframe, but your Campaign schedule is set as every minute, you might end up spamming your contacts every minute.

Note that if you're not using erxes SaaS with your own AWS SES account, these auto emails will be sent to contacts with only valid email verification statuses on the erxes database. Please refer to this guide on how to verify your email addresses. If you connect your own AWS SES account, the restriction can be updated.

 

🥳 Congratulations, you have successfully set up your Task Management Pipeline. Now, let’s start using it.

Let you guys go through the main actions on Task Management below:

For the Managers, erxes provides the numbers view options to precisely look into the projects.

Filter and view archives among cards

1. You can filter your card by clicking on the Show menu. Explanation of available names
   • Filter by created members
   • Filter by priority
   • Filter by labels
   • Filter by team members
   • Choose companies
   • Choose customers
   • Date range
   • Assigned to me
   • Due tomorrow: Tasks to be completed tomorrow
   • Due next week: Tasks due next week
2. When viewing archived cards, select Archived items.
   

Now that you already know how to use Task Management, please go to the following blog posts to learn about different use cases of Task Management plugin and master it.

 

✌️ Enjoy your journey with the Task Management plugin!